What you're currently paying for this
| Tool | What it costs | What you lose with it |
|---|---|---|
| Calendly | £12–£16/user/mo | No intake qualification, no deposit gate |
| Manual intake | Paralegal / admin time | Slow, inconsistent, pre-call data is lost or scattered |
| Gmail for docs | £0 (but non-compliant) | Sensitive documents on Google's servers |
| No pipeline view | — | You don't know where any deal is at any moment |
Every one of these is replaced by a system you own and a server that costs less per month than a tank of petrol.
How The Authority and Intake Portal works
- 01Prospect finds your thought leadership content via Google — editorial site on Next.js
- 02They tap "Book a consultation" — Typebot intake collects matter type, urgency, and a budget signal
- 03Stripe deposit gate: payment required to confirm the slot — unqualified enquiries self-select out
- 04Cal.com sends the booking confirmation with pre-call notes
- 05LangGraph reads the intake form → pulls company data → drafts a 1-page matter brief
- 06Frappe CRM creates the matter record with the brief already attached — before you pick up the phone
- 07Secure client portal for document exchange — no sensitive files in email
Tools in this system
Why it makes sense
The average lawyer bills 2.3 hours of an 8-hour day. 28% of their time is consumed by admin — intake, chasing signatures, configuring tech. That's 1.9 billable hours lost daily, per fee-earner.
Manual client intake takes 2–4 hours per new matter. A LangGraph triage engine drops that to 30–45 minutes of pure review — and the matter brief is already waiting when you pick up the phone.
DocuSign caps its standard plan at 100 envelopes per user, then charges £1–2 per extra document and £2.50 per identity check. A high-volume intake firm replaces all of that with unlimited, self-hosted e-signatures.
Your numbers will vary. Start with a brief and we'll map them against your actual figures.
Each module is available as a standalone build. Combined in a stack, they share infrastructure and a single data layer. Browse all modules →
Not sure which tier is right?
A paid discovery sprint delivers a complete architecture blueprint — stack decisions, scope, timeline, and a fixed build quote — in 2–3 weeks. Creditable in full against any build.
- ●Current stack and workflow audit
- ●Full system architecture blueprint
- ●Fixed scope, timeline, and build estimate
- ●£4,000 credited in full against any build within 90 days
Most clients who complete a sprint proceed to build. The blueprint removes scope uncertainty before a penny is committed to development.
Stripe-gated intake + AI matter brief before the call. No more unqualified discovery sessions.
- ●Typebot intake with Stripe deposit gate
- ●LangGraph AI matter brief (delivered before the call)
- ●Cal.com booking with brief attached
- ●Setup and handover documentation
Website, secure client portal, CRM pipeline, and AI intake — the complete professional intake system.
- ●Branded Next.js website
- ●Secure client portal (file upload, matter tracking)
- ●Frappe CRM with matter pipeline
- ●LangGraph AI brief generation
- ●Monthly infrastructure (flat rate)
The full professional services OS — intake, portal, CRM, inbox, back office.
- ●Everything in Full System
- ●Chatwoot unified inbox
- ●ERPNext back office
- ●Automated billing and invoice generation
- ●Priority support SLA
Ready to brief us for professional services?
Tell us what you need. We'll map the system and scope the build.
Brief us on this system